software Audit Defense

Achieve optimal software audit outcomes

SECURE BETTER AUDIT DEFENSE

Put unfounded software audit claims to rest and achieve optimal audit outcomes.

SOFTWARE AUDIT DEFENSE

In the complex realm of software licensing, organizations face significant hurdles not only in managing their software assets but also in navigating the intricacies of software audits. These audits are often a sophisticated legal interpretation of contractual agreements between businesses and software vendors. One of the main challenges is that most consulting firms specializing in software asset management lack the legal expertise to provide advice on contractual matters. Consequently, businesses find themselves inadequately prepared to defend against claims of non-compliance during these audits. This gap leaves them exposed to potential legal disputes, financial penalties, and damage to their reputations. Therefore, it is crucial for organizations to seek proper legal counsel to complement their software asset management practices, ensuring a robust defense that aligns with the contractual nuances of their software licenses. This dual approach helps safeguard against the risks associated with software audits while optimizing license management and compliance.

Our winning combo for saving you more

Technical License Experts

From the moment you receive an audit notice we clarify, control, and communicate on your behalf keeping software vendors on a need-to-know basis. We meet audit requirements while maintaining leverage to ensure optimal audit outcomes. We understand complex infrastructures and can deploy licensing in such a way to reduce or even eliminate back licensing fees entirely. 

Real Attorneys

Our partnership with Beeman & Muchmore, LLP, garners access to the some of the most experienced attorneys in software contract law — including the landmark case of Mars v. Oracle. Don’t risk getting advice from consultants who are unqualified to interpret legal contractual obligations. Legal matters require legal professionals. 

We carry you across the audit finish line

Fast and efficient we have your back every step of the way until you have that audit close letter in your hand.

Fast and efficient we have your back every step of the way until you have that audit close letter in your hand.

AUDIT DEFENSE PROJEcT TIMELINE

Audit Defense Gnatt

Planning

Define the audit's scope, establish a robust communication framework, delegate responsibilities and comprehend the security requirements specific of your organization.

data

Aggregate software licensing agreements and renewal documents, alongside recovering any absent paperwork. Configure and deploy ArxAware to discover your software applications.

Validation

Compile your software license entitlement, architecture analysis including high-availability and disaster recovery requirements, and verify terms and conditions of entitlements through a detailed legal review.

results

Shape the audit findings into your Effective License Position (ELP), and build your audit defense strategy to reduce compliance risks wherever feasible prior to submitting your audit documentation to the vendor.

Defense

Review options to minimize or eliminate compliance fees, negotiate lower fees and/or better terms, and request an audit close letter once completed to ensure all findings are resolved and documented.

Planning

Define the audit's scope, establish a robust communication framework, delegate responsibilities and comprehend the security requirements specific of your organization.

data

Aggregate software licensing agreements and renewal documents, alongside recovering any absent paperwork. Configure and deploy ArxAware to discover your software applications.

Validation

Compile your software license entitlement, architecture analysis including high-availability and disaster recovery requirements, and verify terms and conditions of entitlements through a detailed legal review.

results

Shape the audit findings into your Effective License Position (ELP), and build your audit defense strategy to reduce compliance risks wherever feasible prior to submitting your audit documentation to the vendor.

Defense

Review options to minimize or eliminate compliance fees, negotiate lower fees and/or better terms, and request an audit close letter once completed to ensure all findings are resolved and documented.

Planning

Define the audit's scope, establish a robust communication framework, delegate responsibilities and comprehend the security requirements specific of your organization.

data

Aggregate software licensing agreements and renewal documents, alongside recovering any absent paperwork. Configure and deploy ArxAware to discover your software applications.

Validation

Compile your software license entitlement, architecture analysis including high-availability and disaster recovery requirements, and verify terms and conditions of entitlements through a detailed legal review.

results

Shape the audit findings into your Effective License Position (ELP), and build your audit defense strategy to reduce compliance risks wherever feasible prior to submitting your audit documentation to the vendor.

Defense

Review options to minimize or eliminate compliance fees, negotiate lower fees and/or better terms, and request an audit close letter once completed to ensure all findings are resolved and documented.

*Scanning

Depending on the number of applications to be scanned the process can take anywhere from 1 - 4 weeks

Audit pain points we address

  • Uncertainty over compliance
  • Time-consuming data collection
  • Resource strain
  • Legal vulnerabilities
  • Financial implications
  • Disrupted operations
  • Stressful negotiations
  • Potential fines or penalties
  • Damage to reputation
  • Complex audit requirements

For these software publishers

Need a second opinion? It's not too late!

If you’ve already sought advice and you’re given a less than ideal outlook on your compliance, get a second opinion. Consultants often lack the technical expertise to identify compliance issues correctly and have limited resources to negotiate better settlement terms. We help customers uncover areas of opportunity and save them 125% more than traditional software consultants.

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