Executive Summary
A government organization in Oceania, led by the Director of Infrastructure Services, sought to improve Oracle license optimization and eliminate the risk of non-compliance. They partnered with LicenseFortress for a detailed Compliance and Optimization Review (COR) to ensure compliance and optimize their license usage. The COR, which cost $20,000, resulted in the organization identifying $70,000 in annual savings by eliminating unused licenses and optimizing their usage. This provided a 250% ROI. Impressed with the results, the organization became an ArxSecure member for ongoing compliance monitoring and long-term cost management.
$20K
Project Cost
$70K
Annual Savings
250%
ROI
At a Glance
Challenges
The organization faced several challenges related to their improving their Oracle licensing optimization. These challenges stemmed from the complexity of their existing licensing agreements, the risk of non-compliance, and the need to optimize their license usage to reduce costs while maintaining compliance.
1. Complex Licensing Agreements
The existing licensing agreements were intricate and involved multiple products and terms. The complexity made it difficult to ensure full compliance and understand all entitlements. Navigating through the numerous licenses and terms required extensive expertise and careful analysis to avoid costly mistakes.
2. Risk of Non-Compliance
With numerous licenses and varying terms, there was a significant risk of non-compliance, which could result in substantial financial penalties and operational disruptions. The organization needed to ensure they met all licensing requirements to avoid severe repercussions, including potential legal action and damage to their reputation.
3. Optimization Needs
The organization needed to optimize their license usage to reduce costs while maintaining compliance. This required a detailed analysis of their current usage against their entitlements. They sought to identify opportunities to cut unnecessary expenses without compromising their operational capabilities.
Solution
To address these challenges, LicenseFortress implemented a structured and comprehensive solution, starting with the Compliance and Optimization Review (COR). The COR was essential for understanding the organization’s current licensing situation. This in-depth review verified the accuracy of license usage against entitlements, identified unused or underutilized licenses, and provided recommendations for optimizing license usage. By conducting the COR, LicenseFortress ensured that the organization had a clear and accurate picture of their licensing status. The COR helped the organization align their licensing practices with best practices and regulatory requirements, enabling them to address any discrepancies and optimize their usage effectively.
Based on the success of the COR, the organization recognized the need for ongoing support and decided to become an ArxSecure customer. This included enrolling in the ArxPlatform at the ArxSecure tier for continuous monitoring and support.
As an ArxSecure customer, the organization received ongoing support and security to ensure continuous compliance and improve their Oracle licensing optimization. The ArxSecure service provided continuous monitoring, regular updates, and proactive guidance to prevent future compliance issues and optimize license usage. This ongoing support helped maintain compliance and adapt to any changes in their licensing environment, providing the organization with the expertise needed to navigate the complexities of Oracle licensing confidently.
Results
The partnership with LicenseFortress and the transition to ArxSecure brought significant benefits to the organization, including compliance assurance, cost savings, enhanced visibility, long-term security, and a strong return on investment.
1. Ensured Compliance
The comprehensive audit and COR ensured that the organization was fully compliant with their Oracle licensing agreements, mitigating the risk of financial penalties. This proactive approach helped the organization avoid potential fines and legal issues, providing peace of mind and allowing them to focus on their core operations.
2. Cost Savings
By identifying and optimizing unused or underutilized licenses, the organization was able to reduce their overall licensing costs. The COR revealed that the organization could save approximately $70,000 annually by optimizing their license usage. These savings significantly outweighed the total spend of $45,000, resulting in a positive return on investment (ROI).
3. Enhanced Visibility
The detailed reports and ongoing support provided by LicenseFortress improved the organization’s understanding of their licensing environment. The insights gained from the COR enabled the organization to make informed decisions about their licensing needs and future investments.
4. Long-Term Security
As an ArxSecure customer, the organization received continuous monitoring and support. Thus ensuring that their licensing environment remained compliant and optimized over time. The ongoing relationship with LicenseFortress provided them with the expertise and tools needed to navigate licensing complexities.
This case study demonstrates the value of a thorough compliance and optimization review and the benefits of ongoing support through LicenseFortress’s ArxSecure program. The organization successfully navigated their licensing challenges, achieved compliance, and optimized their usage, resulting in significant cost savings and enhanced operational efficiency.
Confidently Manage Your Oracle Licensing
Navigating complex Oracle licensing agreements and ensuring compliance can be challenging, but with LicenseFortress, you don’t have to face it alone. Book a meeting with our experts! Discover how our Compliance and Optimization Review (COR) and ongoing support through ArxSecure can help you optimize your licenses, reduce costs, and maintain compliance for the long term.
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